Privacy Policy
Last updated: November 2024
alm engineering GmbH ("we", "us", or "Patent-Studio") takes the protection of your personal data very seriously. This privacy policy explains how we collect, use, and protect your information in accordance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
1. Controller and Data Protection Officer
Controller:
alm engineering GmbH
Irmgardstraße 22
81479 München, Germany
Email: hello@alm.sh
Phone: +49 (0) 89 / 215 404 300
2. Data Collection and Processing
2.1 Trial Registration (IP World Munich Landing Page)
When you sign up for our exclusive trial offer via the IP World Munich landing page, we collect:
- Email address (required)
- Company/Law Firm name (optional)
Legal basis: Article 6(1)(a) GDPR (consent)
Purpose: To contact you and set up your trial access
Storage duration: Until you withdraw consent or the trial period ends
2.2 Website Analytics
We use Plausible Analytics, a privacy-friendly analytics tool that does not use cookies and does not collect personally identifiable information. All data is anonymized and aggregated.
Legal basis: Article 6(1)(f) GDPR (legitimate interest)
Purpose: Website improvement and traffic analysis
2.3 Service Usage Data
When you use Patent-Studio, we collect and process:
- Account information (name, email, company)
- Usage data (queries, searches, documents processed)
- Technical data (IP address, browser type, access times)
Legal basis: Article 6(1)(b) GDPR (contract performance)
Purpose: Service provision, account management, technical support
3. Data Storage and Security
All your data is stored exclusively on servers located in Germany. We use the following infrastructure providers:
- Hetzner Online GmbH (Germany)
- IONOS SE (Germany)
- STACKIT (Schwarz IT, Germany)
No data transfer to third countries: Your data never leaves German borders and is not transferred to countries outside the European Union.
Security measures: We implement state-of-the-art technical and organizational measures including encryption, access controls, and regular security audits. Our infrastructure providers are certified according to ISO 27001, BSI IT-Grundschutz, and BSI C5 standards.
4. AI and Machine Learning
No AI training with your data: Your queries, documents, and other input data are never used to train our AI models or any third-party AI systems.
Self-hosted AI: We operate our own AI infrastructure (hosted entirely in Germany) and do not use external AI providers like OpenAI, Anthropic, or Google.
5. Your Rights Under GDPR
You have the following rights regarding your personal data:
- Right of access (Article 15 GDPR): Request information about your stored data
- Right to rectification (Article 16 GDPR): Correct inaccurate personal data
- Right to erasure (Article 17 GDPR): Request deletion of your data ("right to be forgotten")
- Right to restriction (Article 18 GDPR): Restrict processing of your data
- Right to data portability (Article 20 GDPR): Receive your data in a structured format
- Right to object (Article 21 GDPR): Object to processing based on legitimate interests
- Right to withdraw consent (Article 7(3) GDPR): Withdraw your consent at any time with effect for the future
To exercise these rights, please contact us at: hello@alm.sh
6. Right to Lodge a Complaint
You have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data violates data protection law.
Responsible supervisory authority:
Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach, Germany
Website: www.lda.bayern.de
7. Email Communications
When you register for our trial, we send you emails via Resend (a transactional email service). These emails contain:
- Trial activation instructions
- Product information and features overview
- Technical support information
You can unsubscribe from marketing emails at any time by clicking the unsubscribe link in any email or by contacting us directly.
8. Cookies
Our website uses minimal cookies necessary for basic functionality. We do not use tracking cookies or third-party advertising cookies. Our analytics solution (Plausible) does not use cookies at all.
9. Changes to This Privacy Policy
We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date at the top of this page.
10. Contact
If you have any questions about this privacy policy or our data protection practices, please contact us:
alm engineering GmbH
Irmgardstraße 22
81479 München, Germany
Email: hello@alm.sh
Phone: +49 (0) 89 / 215 404 300